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Clubstuff BETA

Un-stuff your club stuff

Running a volunteer club shouldn't mean losing your weekends searching through spreadsheets or chasing payments. Clubstuff helps get all your admin ducks in a row, so you can spend more time on fun and less time on faff.

Book a demo Set up a free trial

Questions? Contact support@clubstuff.nz

From spreadsheets to running in an afternoon

1

Claim your subdomain

yourclub.clubstuff.nz live in minutes. Invite committee members and set their roles.

2

Add your members

Import from a spreadsheet, let members register through your public page, or add them manually. Families are grouped with parents linked to their kids.

3

Configure your billing

Set your own term dates, fees, and family discounts. Add automation rules and recurring billing handles itself each cycle.

4

Send your first invoice

Approve and send to the whole club in one batch. Your committee marks each payment confirmed when the money lands. Nothing goes out to members without someone okaying it first.

Everything a club actually needs, nothing it doesn't.

Members & families

Members, families, trial members, and walk-in guests all in one searchable place. Parents linked to their kids, emergency contacts on every profile, custom fields for whatever your club keeps track of.

Invoicing & payments

Send batch invoices by email, with delivery tracking, partial payments, and reminders. Family discounts, GST, and payment instructions included, fully customisable to your club.

Attendance & classes

Set up your weekly schedule once, then mark attendance each session on any device. Coaches logged, trial members counted automatically. When grading time comes, the records are already there.

Online registration

New members can register through your club's public page, which means no paper forms and no manual data entry for your committee. Individual or family sign-up, with custom questions and parental consent for under-18s built in. Applications land in Clubstuff ready to review.

Automation

Tell Clubstuff when to create term fees, renewal invoices, or anniversary discounts and it handles the routine work each cycle. Fees show up as drafts for your review before anything goes out to members.

Secure & private

Member names, contact details, medical notes, and other personal fields are encrypted at the application level — not just on disk. Role-based access means coaches can take attendance without being able to see billing or change settings. Hosted in Australasia, built with NZ Privacy Act 2020 compliance in mind.

Pricing built for volunteer clubs

No setup fees, no lock-in. Cancel any time.

Free Trial

First term on us

$0
  • All features included
  • We help you onboard
  • Import your members
  • No obligation

Starter

Up to 100 members

$29 /month

or $275/year

  • All features included
  • Unlimited invoices
  • Email support

Growing

Up to 200 members

$39 /month

or $375/year

  • All features included
  • Unlimited invoices
  • Email support

Established

200+ members

$49 /month

or $475/year

  • All features included
  • Unlimited invoices
  • Email support
Set up a free trial

Free for the term. We'll help you get Clubstuff up and running — members imported, fees configured, and your first batch of invoices ready to send.
End of term, you decide whether to keep going or not.

Why choose Clubstuff?

Clubstuff was developed to solve a common problem faced by small clubs. Everything else was either too expensive for a volunteer budget, with too many or too few features, or simply built for another market.

Clubstuff ClubHub Friendly Manager Gymdesk Hello Club Sporty
Monthly cost (75 members) NZD $29 ~NZD $44 NZD $69 USD $100 (~NZD $170) $58+GST ($66.70) ~NZD $64
Designed for small volunteer-run NZ clubs ✓ partial partial ✗ partial ✓
Adapts to any club type ✓ ✓ ✓ ? ✓ ✓
Belt tracking & grading for martial arts ✓ ✗ ? ✓ ✗ ✗
Trial member quotas ✓ ? ? ? ? ✗
Partial payments on invoices ✓ ? ? ? ? ✗
Customisable term structure ✓ partial ? ✗ ? partial
Governing body fee & registration tracking ✓ ? ? ✗ ? ?
Personal data encrypted at the application level ✓ ? ? ? ? ?
No AI training on member data ✓ ? ? ? ? ?

Pricing checked at competitor websites, June 2026. Feature comparison based on publicly available marketing, help documentation, and customer reviews. ✗ marks indicate features the competitor doesn't advertise and their product positioning doesn't suggest they offer. ? marks indicate features we couldn't verify either way. Some competitors may offer additional features behind a paid account.
Get in touch if you'd like a more detailed comparison for your club's needs.